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Context

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Notion provides the building blocks to let you create just about whatever you want, however you want it. While this makes it incredibly easy to design a Notion workspace however you want to, it’s also easy for things to get a bit wild.

The Workspace Map is designed to help you see the forest for the trees by mapping your entire workspace in all its glory to help you navigate and optimise it.

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How Does it Work?

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The Workspace Map connects to your Notion Workspace when you signup using your Notion account, or connect from the dashboard. From the pages and teamspaces you share, an interactive chart is created based on your workspace structure, with pages and databases nested within their ‘parent’ layer. You can use the chart to get a holistic view of your workspace structure and find those sneaky pages that are hidden within multiple layers.

⚠️ When signing into Canvas:OS with Notion, make sure you select a full teamspace or multiple teamspaces for the chart to build the structure.

Next, you can create an index database in Notion from all your content so you can get a grip on all your pages, databases, and their properties. You can do (almost) whatever you like with the database to make your content more searchable, weed out old and unused pages, and review your database relations and rollups. The database will update to match your workspace whenever you sign into Canvas:OS. Easy!

Read the below guide to learn more about how to use the Workspace Map effectively, or signup for a Pro or Connect account to start mapping! https://www.canvas-os.com/pricing

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Getting Started

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Click through this tour for the basic steps to get the Workspace Map working, or see the list below for more details.

https://app.supademo.com/embed/cm6vh4wvm0c8361qnfupxc4p2?embed_v=2

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Steps to Success

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  1. Create a Canavs:OS account and connect to Notion using the signup with Notion button, or from the dashboard.

    1. Select the pages and Teamspaces you want to share. Make sure you select a full teamspace for the chart to build the complete workspace structure:

    image.png

    1. ⚠️ If you have a very large workspace with hundreds of pages and databases, try sharing a smaller Teamspace first to test it out. You can always add more pages to your integration with Canvas:OS later. The database will update automatically with the new pages the next time you sign in.

  2. Subscribe to https://www.canvas-os.com/pricing Pro or Connect. You can do this in Settings > General, or by going to the Pricing Page.

  3. Go to the Notion Charts page and select the Workspace Map card when it’s finished processing.

  4. Once the chart has loaded, hit the Create Notion Database to create a new page in your workspace with a database of all your pages, databases, and their properties. The database will populate in the background, and can take a few minutes depending on the number of pages.

    1. In the first run, you may notice some pages or databases missing. This can happen either because the connection timed out before completing, or there were some issues with your pages. Check the Process Status toggle at the bottom of the Workspace Chart page for more details on missed pages.